GincoMEP � Privacy Policy

1

Introduction

GincoMEP is the official mobile platform for GINCO Electromechanical Contracting, built for MEP contractors managing large site teams and complex projects. This Privacy Policy explains how we collect, use, and protect information related to workforce management, attendance, and project operations.

2

Information we collect

We collect information necessary to operate workforce management, attendance tracking, and project coordination features:

Worker Identification: 4-digit card numbers for attendance and workforce tracking
Project Data: Work Breakdown Structure (WBS), zones, villa/block locations
Attendance Records: Daily check-ins, half-day, and overtime submissions
HR Information: Leave requests, expense claims, payslip data
Communication Data: Team messages and notifications

3

Permissions we use

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Location

Used to verify site attendance and track workforce at project zones, blocks, and villa locations.

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Camera

Used for work order documentation, site photos, and expense claim attachments.

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Storage

For saving reports, work order attachments, and offline data sync when site connectivity is limited.

notifications

Notifications

Delivers approval updates, work order assignments, and team communication alerts.

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Network Access

Required for real-time sync with Odoo 19 ERP backend, team coordination, and report submissions.

4

How we use your data

All data collected is used exclusively for:

Workforce attendance management (Present, Absent, Half Day)
Overtime registration and approval workflows
Daily activity planning linked to WBS and villa/zone locations
Work order management with labor and material tracking
HR self-services: leave, payslip, and expense claims
Role-based dashboard reporting for 11 site roles
Team communication and instant notifications

5

Data security

We implement enterprise-grade security measures to protect workforce and project data. All data is encrypted in transit and at rest. Access is role-based, ensuring only authorized personnel view sensitive information. GincoMEP is integrated with Odoo 19 ERP backend, maintaining the highest security standards for construction project data.

6

Third-party services

GincoMEP integrates with trusted third-party services to deliver core functionality:

Odoo 19 ERP: Backend integration for project data, HR records, and financial tracking
Flexi EPMS: The platform powering GincoMEP, developed by Flexinnovo Information Technology
Cloud Infrastructure: Secure hosting for real-time data sync across site teams

7

User control & data retention

Users have full control over their data:

Revoke permissions anytime from device settings
Access and export your attendance and HR records
Data is retained in compliance with project documentation requirements and can be deleted upon request

8

Children's privacy

GincoMEP is intended for professional use by construction site personnel and is not designed for children under 18. We do not knowingly collect data from minors.

9

Changes to this policy

We may update this Privacy Policy as our platform evolves. Updates will be posted on this page with a revised effective date. Continued use of GincoMEP constitutes acceptance of any changes.

10

Contact

For privacy-related questions or data requests, contact:

privacy@gincomep.com GINCO Electromechanical Contracting